Office Administration Manager

CIPS (www.cips.org)

Job Summary The Office Administration Manager will oversee the smooth, efficient, and compliant operation of the organisation’s India office while delivering high-quality administrative support to a global workforce. This role will support the Country Director – India, by ensuring that local office management, supplier coordination, facilities, compliance, and administrative workflows are executed to international standards, enabling global teams to operate effectively across multiple time zones. This role requires excellent multi-tasking abilities, attention to detail, and strong communication skills. Key Responsibilities Proactive diary management and travel itinerary support to the Country Director – India. Lead day‑to‑day office operations, local facilities management, and supplier coordination. Oversee procurement, office supplies, and budget tracking. Ensure the India office complies with local legislation and aligns with global policies and standards. Provide administrative support to the wider India team and also collaborate with the global teams including HR, Finance, IT, and senior leadership. Support onboarding, health & safety, and business continuity activities. Act as a central point of contact for employees and external partners in India, ensuring excellent service delivery. Contribute to cross‑border projects and promote smooth communication across time zones and cultures. Any other tasks assigned by the Country Director. Other Information & Benefits Terms Description Hours 40 per week. The salary has been structured to take account of the need t0 occasionally work unsocial hours as required by a global organisation and therefore no additional remuneration will be paid outside of base salary Pension In line with India’s Labour Law regulations Holiday: 20 working days holiday plus statutory holidays – holiday year from 1st January to 31st December Gratuity Subject to India’s Labour Law regulations Additional leave: Birthday, Wellbeing Day, Compassionate Leave Job Types: Full-time, Permanent Pay: ₹300,000.00 - ₹500,000.00 per year Benefits: Cell phone reimbursement Commuter assistance Health insurance Internet reimbursement Paid sick time Provident Fund Work Location: In person